As an educational provider, the Trust/School has an obligation to publish a freedom of information statement, outlining how we will meet our duties under the Freedom of Information Act 2000 and associated regulations. The development and effective implementation of this policy fulfils that requirement.
More specifically, this policy outlines:
It also clarifies our position regarding the appropriate limit to the costs incurred by the school in obtaining any requested information, and on charging fees for its provision.
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The school will only accept a request for information which meets all of the following criteria:
A request will be treated as made in writing if it meets all of the following requirements:
Provided that the request complies with section 2 of this policy, the Trust/School will, no later than 20 working days from receipt of the request, comply with its duty to:
3.2 The school will not comply with section 3.1 of this policy where:
The Trust/School will not comply with section 3.1 of this policy where:
3.4 The information provided to the applicant will be in the format that they have requested, where possible.
3.5 Where it is not possible to provide the information in the requested format, the Trust/School will assist the applicant by discussing alternative formats in which it can be provided.
3.6 The information provided will also be in the language in which it is held, or another language that is legally required. If the Trust/School is required to translate any information, it will do so.
3.7 If, under relevant disability and discrimination regulations, the Trust/School is legally obliged to provide the information in other forms and formats, it will do so.
4.1. The Trust/School will not comply with any freedom of information request that exceeds the statutorily imposed appropriate limit of £450.
4.2. When determining whether the cost of complying with a freedom of information request is within the appropriate limit, the school will take account only of the costs we reasonably expect to incur in relation to:
4.3. Where multiple requests for information are made to the Trust/School within 60 consecutive working days of each other, either by a single person or by different persons who appear to be acting in concert, the estimated cost of complying with any of the requests is to be taken to be the total costs to the Trust/School of complying with all of them.
5.1. The Trust/School may, within 20 working days, give an applicant who has requested information from the school, a written notice stating that a fee is to be charged for the school’s compliance.
5.2. Charges may be made for disbursements, such as the following:
5.3. Fees charged will not exceed the total cost to the Trust/School of:
5.4. Where a fee is to be charged, the Trust/School will not comply with section 3 of this policy unless the requested fee is paid within a period of three months, beginning with the day on which the fees notice is given to the applicant.
5.5. The Trust/School will not take into account any costs which are attributable to the time spent by persons undertaking any of the activities mentioned in section 5.3 above.
5.6. When calculating the 20th working day in which to respond to a freedom of information request, the period beginning the day on which the fee notice is given to the applicant and ending with the day on which the fee is received, will be disregarded.
6.1. Where, on making a request for information, the applicant expresses a preference for communication by any one of the following means, the Trust/School will, as far as is practicable, give effect to that preference:
7.1. The Trust/School will meet its duty to provide advice and assistance, as far as is reasonable, to any person who proposes to make, or has made, requests for information to the Trust/School.
7.2. The Trust/School may offer advice and assistance in the following circumstances:
7.3. The Trust/School will provide assistance for each individual on a case-by-case basis; examples of how the school will provide assistance include the following:
7.4. In order to provide assistance as outlined above, the Trust/School will engage in the following good practice procedures:
7.5. The Trust/School will give particular consideration to what level of assistance is required for an applicant who has difficulty submitting a written request.
7.6. In circumstances where an applicant has difficulty submitting a written request, the Trust/school will:
NB. This list is not exhaustive and the Trust/School may decide to take additional assistance measures that are appropriate to the case.
7.7. Where an applicant’s request has been refused either because the information is accessible by other means, or the information is intended for future publication or research, the Trust/School, as a matter of good practice, will provide advice and assistance.
7.8. The Trust/School will advise the applicant how and where information can be obtained, if it is accessible by other means.
7.9. Where there is an intention to publish the information in the future, the school will advise the applicant of when this publication is expected.
7.10. If the request is not clear, the school will ask for more detail from the applicant in order to identify and locate the relevant information, before providing further advice and assistance.
7.11. If the school is able to clearly identify the elements of a request, it will respond following usual procedures and will provide advice and assistance for the remainder of the request.
7.12. If any additional clarification is needed for the remainder of a request, the Trust/School will ensure there is no delay in asking for further information.
7.13. If an applicant decides not to follow the Trust/School’s advice and assistance and fails to provide clarification, the Trust/School is under no obligation to contact the applicant again.
7.14. If the Trust/School is under any doubt that the applicant did not receive the advice and assistance, the Trust/School will re-issue it.
7.15. The Trust/School is not required to provide assistance where an applicant’s request is vexatious or repeated, as defined under section 14 of the Freedom of Information Act 2000.
7.16. The Trust/School is also not required to provide information where the cost of complying with a request exceeds the limit outlined in the Freedom of Information Act 2000. In such cases, the Trust/School will consider whether any information can be provided free of charge if the applicant refuses to pay the fee.
7.17. A record will be kept by the School Administrator in the school office of all the advice and assistance provided.
8.1. The Trust/School will meet its duty to adopt and maintain a publication scheme which specifies the information which it will publish on the Trust/School website, and whether the information will be available free of charge or on payment.
8.2. The publication scheme will be reviewed and, where necessary, updated on an annual basis.
9.1. This policy will be received on an annual basis, or in light of any changes to relevant legislation, by the Trust Directors.
9.2. The next scheduled review date for this policy is May 2020.
|Last updated: 15 May 2019|
This scheme follows the model approved by the ICO and sets out the classes of information which we publish or intend to publish; the format in which the information will be made available and whether the information is available free of charge or on payment.
Information that is available under this scheme includes:
Information which will not be made available under this scheme includes:
Requested documents under this scheme will be delivered electronically where possible, but paper copies can be provided by contacting the school using the below contact details.
To enable us to process your request quickly, please mark all correspondence:
“FREEDOM OF INFORMATION REQUEST”
Documents can be translated under disability legislation into accessible formats where possible.
Documents contained in this scheme are free to view on the school website.
Single paper copies are also available free of charge to parents/carers and prospective parents/carers of the school.
We welcome any comments or suggestions you may have regarding this scheme. Please contact the governing body using the following contact details: <<EMAIL/PHONE>>